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AFFIDAVITS AND OTHER NOTARIAL SERVICES

 

The Philippine Consulate General in Istanbul, through its Consular Officers, can notarize documents signed by individuals that will be used or presented in the Philippines.

Applicants are expected to draft/print their own documents for notarization as consular officers and staff are not expected to craft legal documents for them. However, sample templates for common legal instruments are provided in the 'Downloads' section of this website for customization and reference.

Two (2) instrumental witnesses are required to sign at the foot of the instrument and on the left margin of the other pages onsite in the Philippine Consulate General in front of the Consular Officer. Note: Witnesses can be anyone of legal age, except the notarizing Consul, who can attest that the document to be acknowledged was indeed signed by the Affiant of the document;

 What are the types of notarization of documents for use in the Philippines?

 The Philippine Consulate General provides the following notarial services:

  1. Acknowledgment (documents presented and to be signed at the Philippine Consulate General such as Special Powers of Attorney, General Powers of Attorney, Deeds of Sale, Deeds of Donation, Contracts, SSS/GSIS forms, Extrajudicial Settlement, etc.); and 
  1. Jurat (documents such as Affidavits of Support and Consent, Invitation Letters, Parental Travel Permits, Complaints, Applications for Marriage License and Oaths of Professionals)

 What are the requirements for notarization of documents to be used in the Philippines?

  1. Acknowledgment (documents presented and to be signed at the Philippine Consulate General such as Special Powers of Attorney, General Powers of Attorney, Deeds of Sale, Deeds of Donation, Contracts, SSS/GSIS forms, Extrajudicial Settlement, etc.)
  • Personal appearance of the signatory or signatories is a requirement for notarization. 
  • Original and one (1) photocopy of the unsigned document; Document should be signed in front of the Consular Officer.
  • One (1) Original government issued ID with one (1) photocopy, as supporting document to the document to be consularized.  The government ID should be valid and should support the claim of citizenship on the document; 
  • Two (2) instrumental witnesses are required to sign at the foot of the instrument and on the left margin of the other pages onsite in the Philippine Consulate General in front of the Consular Officer;
  • Processing fee of USD25 (Cash only)
  • Processing time is two days from date of application. However, the applicant may apply to expedite the processing of the document for an additional fee of USD10.The document will be released on the same day of application.  

 IMPORTANT REMINDER:

There is no photocopying service in the Philippine Consulate General. Applicants are responsible for the submission of photocopies of their documents for notarization/consularization.

  1. For Jurat (documents such as Affidavits of Support and Consent, Invitation Letters, Parental Travel Permits, Complaints, Applications for Marriage License and Oaths of Professionals):
  • Personal appearance of the signatory or signatories is a requirement for notarization. 
  • Original and one (1) photocopy of the unsigned document; Document should be signed in front of the Consular Officer.
  • One (1) Original government issued ID with one (1) photocopy, as supporting document to the document to be consularized.  The government ID should be valid and should support the claim of citizenship on the document; and
  • Processing fee of USD25 (Cash only)
  • Processing time is two days from date of application. However, the applicant may apply to expedite the processing of the document for an additional fee of USD10.The document will be released on the same day of application.  
  • Note: The Consular Officer reserves the right to request other documents that may be necessary for the consularization of the applicant’s document.

 IMPORTANT REMINDER:

There is no photocopying service in the Philippine Consulate General. Applicants are responsible for the submission of photocopies of their documents for notarization/consularization.

 How long does the notarial service take?

 RELEASING TIME: 

  • Regular Processing: Processing time is two (2) days from date of application.
  • Expedite Processing: The applicant may apply to expedite the processing of the document for an additional fee of USD10.The document will be released on the same day of application.
  • Release of documents by representative or by courier. Applicants who are not able to return to the PCG to secure their consularized documents can authorize a representative to retrieve it for them, so long as the representative shows proof of their identity and an authorization letter from the applicant.
  • For release of documents via courier, applicants can arrange for a private courier to secure their documents at their own expense. The Philippine Consulate General assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody of courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

How can I avail of the Consulate General’s notarial services?

The Consulate's services are by APPOINTMENT only. Applicants may choose to secure an appointment via the Philippine Consulate General’s official email This email address is being protected from spambots. You need JavaScript enabled to view it. or Facebook Messenger accounts https://www.facebook.com/Philippine-Consulate-General-in-Istanbul 

Other information about the Consulate’s services can be found in its website:https://istanbulpcg.dfa.gov.ph; https://istanbulpcg.dfa.gov.ph/contact-us.

Does the Consulate accept documents for notarization by mail or is personal appearance required?

Applicant’s personal appearance is required to avail of the Consulate General’s notarial services. All parties signing the documents must personally appear at the Consulate.

However, the Attorney-in-Fact for Special Powers of Attorney is not required to appear before the consular officials, and may sign after the receipt of the document. - End.